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31 Jul
2020

BA6052 – PROJECT MANAGEMENT

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Martin Topple BA6052 Coursework 2019 20 Sem2 REVISED DATE.docx Page 1BA6052 – PROJECT MANAGEMENT: COURSEWORKREVISED DATE: Teaching Week 16, Tuesday 02 June, 2020 by 3pmModule Leader: Martin Topple m.topple@londonmet.ac.ukPlease Note – Please submit ‘On-Line’ through TurnitInWe advise you to use Microsoft Project for this work – but you may use other software if youprefer (provided it has similar features and you know how to use them).Instead of using this case study for your coursework, you may use details from your ownproject – but only if you clear this with Martin Topple by Teaching Week 9 at the latest. Ofcourse, your project must be of equivalent size and complexity to the case study enclosed.This is an individual assessment. All work submitted must be your own work.Any plagiarism or copying discovered will be referred through appropriatechannels and constitutes a serious examination offence.Please keep any media safe and make regular backups. Keeping discs and/or other electronicmedia (and their copies) safe is your responsibility. Disc, media or printer failure is not avalid reason for either late or non submission.We reserve the right to ask to see your working files.BACKGROUND INFORMATION:This case study is based on a job run by a firm of Computer Consultants to install some newdatabase query software across a company with several different sites (nodes). The tasks arealready grouped and indented – but resource allocations have been stripped out.You can obtain the project file from WebLearn or from your BA6052 WebLearn site. Thecase study data file, called ‘BA6052.mpp’, has been saved without a baseline.The project consists of about 50 tasks (some of which are summary tasks or milestones).Martin Topple BA6052 Coursework 2019 20 Sem2 REVISED DATE.docx Page 2Part A:You are given the following information about the supply of resources for your project (allwork based):
Resource Name:Applications ManagerIntegration ManagerManagerNetwork EngineerProgrammerSoftware InstallerSupport ManagerSystems AnalystSystem TesterTechnical Author
Max Units:200%100%100%600%500%300%100%300%300%100%
Standard Rate£80.00/h£75.00/h£80.00/h£50.00/h£50.00/h£60.00/h£60.00/h£65.00/h£55.00/h£70.00/h
O/T rate:£95.00/h£90.00/h£95.00/h£80.00/h£65.00/h£80.00/h£80.00/h£85.00/h£70.00/h£90.00/h
Required:Part A i)First, allocate these resources to the tasks as stated below (where ‘NE’ means ‘NetworkEngineer’, ‘SA’ means ‘Systems Analyst’ … and so on):ID Brief Name: Resources to be allocated:3 Install Ethernet and fast ethernet NE at 200% and SA at 200%4 Install multi mode fibre connection NE at 100%5 Request BT for connections M at 100%6 Schedule downtime for installation NE at 200% and SA at 200%9 Obtain Console hardware SM at 100%10 Determine subsystems to be installed M at 100% and IM at 100%Next, using your common sense (and differently from every other student), allocate atleast one of the resources to each of the sub tasks as you consider appropriate. Do not addresources to top level summary tasks or milestones (though you may wish to add variousfixed costs to these later).For example, sub tasks that involve installation of software will require ‘Software Installers’,sub tasks which involve writing or reviewing manuals will involve the ‘Technical Author’,etc. Some sub tasks may need more than one resource. Do not feel that you have to use all ofthe resources listed.(Note: Your mark will ignore the relevance, or otherwise, of your resource allocations.)It is likely that some resource clashes will occur.Martin Topple BA6052 Coursework 2019 20 Sem2 REVISED DATE.docx Page 3For the first three such clashes that occur:Resolve them in any way you consider sensible or let ‘MS Project’ do it for you. Documentcarefully and explain any changes made either by you or by ‘MS Project’ at the task level.For any other clashes that occur:Simply resolve them. There is no need to document any of the additional clashes.Please note – as guidelines:* With an acceptable allocation of resources (using the above tasks as guidelines forloadings), you should find that total costs are around £150,000 (possibly/probably abit higher). You should not need to extend the duration of the project. If you do – youare probably loading in too many resources on each task. Try again.* You are advised to choose the option for ‘Level within available slack’ from the‘Resource’, ‘Levelling options’ window and to show the baseline as a reference pointvia ‘Format’. You should also reset the baseline between clashes so as to collect theclearest possible evidence of each clash.* Make sure that when you add resources to tasks you do so in a way that does notchange task durations. Either allocate all the resources to a task at once or add theresources and then reset the duration in the ‘Gantt chart’ to the original value.* If you choose to solve clashes manually then remember that is it better to add newlinks between tasks rather than ‘dragging’ them forward. Dragging a task sets an‘SNET’ constraint that may cause you problems later on.* You may add other resources if you wish provided that you justify their inclusion.Part A ii)In part A i) above, you were given an initial supply of resources. Now that you have madeyour allocation of staff to tasks you should reconsider this initial allocation.Required:1. Find the minimum level of resources required for your project in order that it is stillpossible for all tasks to start at their earliest event times. Explain how you achieve thisand give suitable evidence to show that it has been achieved.2. Find the minimum number of ‘Network Engineers’ that can be allocated withoutdelaying the current project finish date. Again, explain and give evidence.3. Explain also why this knowledge may be important to the effective management ofyour projectLeave the number of resources at the level found in ‘Part A ii) 1’ for the rest of your work.(30 marks)Martin Topple BA6052 Coursework 2019 20 Sem2 REVISED DATE.docx Page 4Part B:You are now given the following information about various fixed costs:Overheads are allocated to the project at £150 per day (covering management andadministrative costs, secretarial support, consumables, photocopying, plan prints and officeaccommodation where allocated to this project, etc.). Payment is to be made pro rata.For task 3 (Install ethernet and fast …) the cost of components is £7000 paid up front.For the duration of ‘Phase 2’ you must hire a test site at a cost of £350 per week paid at theend of the phase.Required:Add the fixed costs as specified above. Describe carefully how each fixed costs is allocatedwithin the programme and how much each adds to total cost. Provide evidence of thesechanges.Of course, in the actual project, there would be far more fixed costs to take account of. Butfor the purposes of this assessment we will ignore them.Note: When you add in fixed costs make sure you do so in a way that does not change theduration of your tasks.(15 marks)Part C:At the moment, by default, the project is using the ‘Standard’ Microsoft Project calendarwhich ignores both Bank and Public Holidays. Create a new copy of the standard calendar(perhaps called by your name) and allocate it as the default calendar for your project. Itshould include the following dates, where relevant, as non working days:
Year 2021:
01 Jan30 Aug
02 Apr27 Dec
05 Apr28 Dec
03 May
31 May
Note: if you are using your own project for the assessment and dates fall outside the rangegiven above, then simply visit the ‘GOV.UK’ (or any other) web page for dates:https://www.gov.uk/bank-holidaysWith the ‘Standard’ calendar the project is due to start on Monday, 08 March 2021 and finishon Monday, 18 June, 2021 (a total of 75 working days).Martin Topple BA6052 Coursework 2019 20 Sem2 REVISED DATE.docx Page 5Required:Where will your new calendar be used in Project? Carefully explain any change in the projectfinish date.Show some clear evidence that your dates have been changed to non working days.(20 marks)Part D:What is meant by the term ‘tracking’? Why is it necessary to ‘track’ a project?Your project now starts and you receive a report telling you that tasks 3 to 7 went off exactlyaccording to plan.Required:Update MS Project to show that tasks 3 to 7 did indeed go according to plan.Now, track through this project for tasks 9 to 13 inclusive making any assumptions aboutactual durations and/or costs you like. Have at least three tasks where either the duration orthe cost (or both) were different from your baseline figure(s).Explain carefully the variances you introduce for each of the tasks and carefully documentthe impact on costs and durations in your project for each task.Provide some print out which demonstrates that tracking has occurred at task level and showsany cost and/or time variances so created.(35 marks)TOTAL: 100 MarksMartin Topple BA6052 Coursework 2019 20 Sem2 REVISED DATE.docx Page 6BA6052 – PROJECT MANAGEMENT COURSEWORKAssessment Guidelines:You may find detailed assessment criteria in your BA6052 Module Booklet on WebLearn.Your work should be clear, precise, coherent and well presented. You should show a clearunderstanding of how your analysis and conclusions are dependent upon any underlyingassumptions required or employed by you. You should show a clear integration of knowledgefrom other modules where appropriate.Make sure that you fully explain and justify any steps taken at each stage particularly withrespect to the clashes, the use and effect of your calendar, the allocation of fixed costs to theproject and your tracking. For the tracking, carefully document the tasks where actual andplanned costs and/or durations diverge. Detail fully and explain any cost and/or timevariances so produced.Please avoid collusion:It is expected that each student will allocate resources to tasks differently from every otherstudent so that your clashes, total costs and scenarios used in tracking are all unique to you.You may help each other working out scenarios but the eventual write up and scenarios mustbe your own and be different from those of every other student.Screenshots and computer printout:Any screenshots (or computer printout) should be given a clear interpretation and analysisand placed in the body of your text. Since the marking is now done ‘on-line’ please do notput these images in the form of an appendix. With screenshots in an ‘on line’ submission it isfar easier for your examiners if they are in the body of the text (where needed and referredto).Also, please avoid using ‘landscape’ mode as your text becomes almost impossible to read in‘Turnitin’ submissions on my lap top computer.We thank you for your co-operation in these two matters.Martin Topple, GSBLT3-08, Tower Block, 166-220 Holloway Road, London N7 8DBm.topple@londonmet.ac.uk

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