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19 Aug
2019

Set up & Operate a Computerised Accounting System | Good Grade Guarantee!

 ASSESSMENT INFORMATION for students
Throughout your training we are committed to your learning by providing a training and assessment framework that ensures the knowledge gained through training is translated into practical on the job improvements.
You are going to be assessed for:
Your skills and knowledge using written and observation activities that apply to the workplace.
Your ability to apply your learning.
Your ability to recognise common principles and actively use these on the job.
All of your assessment and training is provided as a positive learning tool. Your assessor will guide your learning and provide feedback on your responses to the assessment materials until you have been deemed competent in this unit.
HOW YOU WILL BE ASSESSED
The process we follow is known as competency-based assessment. This means that evidence of your current skills and knowledge will be measured against national standards of best practice, not against the learning you have undertaken either recently or in the past. Some of the assessment will be concerned with how you apply your skills and knowledge in the workplace, and some in the training room as required by each unit.
The assessment tasks have been designed to enable you to demonstrate the required skills and knowledge and produce the critical evidence to successfully demonstrate competency at the required standard.
Your assessor will ensure that you are ready for assessment and will explain the assessment process.  Your assessment tasks will outline the evidence to be collected and how it will be collected, for example; a written activity, case study, or demonstration and observation.
The assessor will also have determined if you have any special needs to be considered during assessment. Changes can be made to the way assessment is undertaken to account for special needs and this is called making Reasonable Adjustment.
What if I believe I am already competent before training?
If you believe you already have the knowledge and skills to be able to demonstrate competence in this unit, speak with your trainer, as you may be able to apply for Recognition of Prior Learning (RPL).
Assessor Responsibilities
Assessors need to be aware of their responsibilities and carry them out appropriately.  To do this they need to:
Ensure that participants are assessed fairly based on the outcome of the language, literacy and numeracy review completed at enrolment.
Ensure that all documentation is signed by the student, trainer, workplace supervisor and assessor when units and certificates are complete, to ensure that there is no follow-up required from an administration perspective.
Ensure that their own qualifications are current.
When required, request the manager or supervisor to determine that the student is ‘satisfactorily’ demonstrating the requirements for each unit. ‘Satisfactorily’ means consistently meeting the standard expected from an experienced operator.
When required, ensure supervisors and students sign off on third party assessment forms or third-party report.
Follow the recommendations from moderation and validation meetings.
How should I format my assessments?
Your assessments should be typed in a 11 or 12 size font for ease of reading. You must include a footer on each page with the student name, unit code and date. Your assessment needs to be submitted as a hardcopy or electronic copy as requested by your trainer. 
How long should my answers be?
The length of your answers will be guided by the description in each assessment, for example:
Type of Answer
Answer Guidelines
Short Answer
4 typed lines = 50 words, or 5 lines of handwritten text
Long Answer
8 typed lines = 100 words, or 10 lines of handwritten text =  of a foolscap page
Brief Report
500 words = 1-page typed report, or 50 lines of handwritten text = 1foolscap handwritten pages
Mid Report
1,000 words = 2-page typed report 100 lines of handwritten text = 3 foolscap handwritten pages
Long Report
2,000 words = 4-page typed report 200 lines of handwritten text = 6 foolscap handwritten pages
How should I reference the sources of information I use in my assessments?
Include a reference list at the end of your work on a separate page. You should reference the sources you have used in your assessments in the Harvard Style. For example:
Website Name – Page or Document Name, retrieved insert the date. Webpage link.
For a book: Author surname, author initial Year of publication, Title of book, Publisher, City, State
assessment guide
The following table shows you how to achieve a satisfactory result against the criteria for each type of assessment task. The following is a list of general assessment methods that can be used in assessing a unit of competency. Check your assessment tasks to identify the ones used in this unit of competency.
Assessment Method
Satisfactory Result
Non-Satisfactory Result
You will receive an overall result of Competent or Not Yet Competent for the unit. The assessment process is made up of a number of assessment methods. You are required to achieve a satisfactory result in each of these to be deemed competent overall. Your assessment may include the following assessment types.
Questions
All questions answered correctly
Incorrect answers for one or more questions
Answers address the question in full; referring to appropriate sources from your workbook and/or workplace
Answers do not address the question in full. Does not refer to appropriate or correct sources.
Third Party Report
Supervisor or manager observes work performance and confirms that you consistently meet the standards expected from an experienced operator
Could not demonstrate consistency. Could not demonstrate the ability to achieve the required standard
Written Activity
The assessor will mark the activity against the detailed guidelines/instructions
Does not follow guidelines/instructions
Attachments if requested are attached
Requested supplementary items are not attached
All requirements of the written activity are addressed/covered.
Response does not address the requirements in full; is missing a response for one or more areas.
Responses must refer to appropriate sources from your workbook and/or workplace
One or more of the requirements are answered incorrectly. Does not refer to or utilise appropriate or correct sources of information
Observation/Demonstration
All elements, criteria, knowledge and performance evidence and critical aspects of evidence, are demonstrated at the appropriate AQF level
Could not demonstrate elements, criteria, knowledge and performance evidence and/or critical aspects of evidence, at the appropriate AQF level
Case Study
All comprehension questions answered correctly; demonstrating an application of knowledge of the topic case study.
Lack of demonstrated comprehension of the underpinning knowledge (remove) required to complete the case study questions correctly.  One or more questions are answered incorrectly.
Answers address the question in full; referring to appropriate sources from your workbook and/or workplace
Answers do not address the question in full; do not refer to appropriate sources.
Practical Activity
All tasks in the practical activity must be competed and evidence of completion must be provided to your trainer/assessor. All tasks have been completed accurately and evidence provided for each stated task.
Tasks have not been completed effectively and evidence of completion has not been provided.
Attachments if requested are attached
Requested supplementary items are not attached
Assessment cover sheet
Assessment Cover Sheet
Unit Code and Name:
FNSACC416 Set up and operate a computerised accounting system
Student name:
 
Student Number:
 
Assessor Name:
 
Date Submitted:
 
The following questions are to be completed by the assessor:
Is the Student ready for assessment?
Yes
No
Has the assessment process been explained?
Yes
No
Does the Student understand which evidence is to be collected and how?
Yes
No
Have the Student’s rights and the appeal system been fully explained?
Yes
No
Have you discussed any special needs to be considered during assessment?
Yes
No
The following documents must be completed and attached:
o 1. Project and Project Checklist The student will complete the report provided to them by the assessor. The Report Checklist will be completed by the assessor.
S
NYS
o  2. Short Answer Questions and Short Answer Questions Checklist The student will answer a range of questions with written responses. The Short Answer Questions Checklist will be completed by the assessor.
S
NYS
Student Declaration
I agree to undertake assessment in the knowledge that information gathered will only be used for professional development purposes and can only be accessed by the RTO
I declare that: o  The material I have submitted is my own work; o  I have kept a copy of all relevant notes and reference material that I used in the production of my work; o  I have given references for all sources of information that are not my own, including the words, ideas and images of others.
Student Signature:
 
Date:
 

Result and Feedback
  Feedback to Student:                                                                          
Overall Outcome                                        oCompetent                                   oNot yet Competent
Assessor Signature:
 
Date:
 
Project
For this assessment you will be assessed on your skills and knowledge required to modify and operate an integrated computerised accounting system, including processing transactions within the system, maintaining the system, producing reports and ensuring system integrity.
Instructions
You will need to research information to assist with your responses for this task.
What you will need to complete this task
Research materials such as books, internet, magazines, workplace documentation etc.
Access to legislative and regulatory documentation relevant to own state or territory.
You should use a variety of sources to gather information including training resources, workplace policies and procedures (if you are able to access these) and government and industry bodies.
You are required to provide information about the following points and complete both tasks. You must prepare a written response to each point, which can be supported by example documentation as required. Ensure material is referenced appropriately. 
Word limit
To complete this activity, you are required to submit a written response of a:
Long Report
Approximately 2,000 words = 3 page typed report
For this task you are to write a procedure detailing how you would set up and operate a computerised accounting system. This procedure is to be written to an audience who have no previous knowledge of the subject and should be designed to instruct them on the exact procedure for setting up and operating a computerised accounting system.
In line with organisational requirements, procedures and policies. industry legislation relating to computerised accounting systems
Ensure you cover the following areas in your procedure:
Setting up an integrated accounting system
Setting up customers, suppliers and inventory items
Processing transactions within the system
Ensuring integrity of the data
Generating, producing and printing reports
Maintaining the system
Ensuring system integrity
Identifying technical help
For this task you must research each of the following topics and complete a basic report on your findings. The research topics are:
What are the key features and characteristics of information included in source documents of financial data?
Discuss the key features of desktop and cloud-based computerised accounting systems
Outline the key features of organisational policies and procedures relating to setting up and operating a computerised accounting system.
What are the key requirements of financial services industry legislation relating to information privacy when using computerised accounting systems? Discuss three.
project Checklist
Project Checklist
Unit Code and Name:
FNSACC416 Set up and operate a computerised accounting system
For this assessment, the student must complete the written activity. The written activity is a stand-alone activity that will allow the student to display the required knowledge and skills that are essential when deciding overall competency.
Student name:
 
Assessor name:
 
Did the Student provide evidence of their ability to:
Has the student satisfactorily completed the written activity?
Yes
No
For this task you are to write a procedure detailing how you would set up and operate a computerised accounting system. This procedure is to be written to an audience who have no previous knowledge of the subject and should be designed to instruct them on the exact procedure for setting up and operating a computerised accounting system.
£
£
In line with organisational requirements, procedures and policies. industry legislation relating to computerised accounting systems
£
£
Setting up an integrated accounting system
£
£
Setting up customers, suppliers and inventory items
£
£
Processing transactions within the system
£
£
Ensuring integrity of the data
£
£
Generating, producing and printing reports
£
£
Maintaining the system
£
£
Ensuring system integrity
£
£
Identifying technical help
£
£
For this task you must research each of the following topics and complete a basic report on your findings. The research topics are:
What are the key features and characteristics of information included in source documents of financial data?
£
£
Discuss the key features of desktop and cloud-based computerised accounting systems
£
£
Outline the key features of organisational policies and procedures relating to setting up and operating a computerised accounting system.
£
£
What are the key requirements of financial services industry legislation relating to information privacy when using computerised accounting systems? Discuss three.
£
£
Feedback to Student:            
Result                o Satisfactory                 o Not Yet Satisfactory 
Assessor Signature:
 
Date:
 

2. short answer Questions
Instructions
Answer the questions below by writing in the space provided. If you require more space, use a blank sheet of paper. Alternatively, you may like to use Microsoft Word and print out your answers to each question.
What you will need
Research materials such as books, internet, magazines, workplace documentation etc.
Access to legislative and regulatory documentation
Your Learner Guide for this unit of competence
Word limit
Short Answer Responses
4 typed lines = 50 words, or 5 lines of handwritten text
What types of transactions might you be required to process?
 
 
 
 
 
 
 
What activities could you perform when inputting data?
 
 
 
 
 
 
 
What should you consider when adding a new general ledger account?
 
 
 
 
 
 
 
What should you ensure a generated report confirms?
 
 
 
 
 
 
 
Describe the steps that you would take to ensure computerised accounting system integrity.
 
 
 
 
 
 
 
What is a chart of accounts?
 
 
 
 
 
 
 
Describe what accounting reports are. Give two examples.
 
 
 
 
 
 
 
What does the term ‘restore’ mean?
 
 
 
 
 
 
 
What should be checked before performing an end of financial year rollover?
 
 
 
 
 
 
 
What should you do if a processing error is found?
 
 
 
 
 
 
 
What should be done before creating a back-up?
 
 
 
 
 
 
 
Why should you maintain secure record of processed transactions?
 
 
 
 
 
 
 
Why should you regularly review system output?
 
 
 
 
 
 
 
How should you set up customers, suppliers and inventory items in the system?
 
 
 
 
 
 
 
What sources of technical help might you identify and use to solve operational problems?
 
 
 
 
 
 
 
What types of cash and credit transactions might you need to process?
 
 
 
 
 
 
 
What balance day adjustments might you use a general journal to make?
 
 
 
 
 
 
 
Why should you customise chart of accounts to meet reporting requirements?
 
 
 
 
 
 
 
Why should you generate reports that confirm that subsidiary ledgers and accounts reconcile with general ledger and system’s bank account entries reconcile with bank statements?
 
 
 
 
 
 
 
short answer Checklist
Short Answer Checklist
Unit Code and Name:
FNSACC416 Set up and operate a computerised accounting system
Student name:
 
Assessor name:
 

Satisfactory response
Yes
No
1
What types of transactions might you be required to process?
£
£
2
What activities could you perform when inputting data?
£
£
3
What should you consider when adding a new general ledger account?
£
£
4
What should you ensure a generated report confirms?
£
£
5
Describe the steps that you would take to ensure computerised accounting system integrity.
£
£
6
What is a chart of accounts?
£
£
7
Describe what accounting reports are. Give two examples.
£
£
8
What does the term ‘restore’ mean?
£
£
9
What should be checked before performing an end of financial year rollover?
£
£
10
What should you do if a processing error is found?
£
£
11
What should be done before creating a back-up?
£
£
12
Why should you maintain secure record of processed transactions?
£
£
13
Why should you regularly review system output?
£
£
14
How should you set up customers, suppliers and inventory items in the system?
£
£
15
What sources of technical help might you identify and use to solve operational problems?
£
£
16
What types of cash and credit transactions might you need to process?
£
£
17
What balance day adjustments might you use a general journal to make?
£
£
18
Why should you customise chart of accounts to meet reporting requirements?
£
£
19
Why should you generate reports that confirm that subsidiary ledgers and accounts reconcile with general ledger and system’s bank account entries reconcile with bank statements?
£
£
Feedback to Student:                                                
Result                o Satisfactory                 o Not Yet Satisfactory 
Assessor Signature:
   
Date:
 

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